COVID-19 Safety Requirements to Participate in JMM 2023
Your health is top priority at our in-person meeting.

All participants, vendors, and staff must adhere to the following:

Before you travel

  • Vaccines required: Please note that the JMM partners will practice health and safety protocols that reflect their commitment to the well-being of all participants at the meeting. Everyone attending the meeting (including staff and volunteers) must be fully vaccinated (preferably with at least one booster shot) or be willing to attest to a negative PCR COVID-19 test.
  • For those who are not vaccinated: A PCR test must be taken within 72 hours of your arrival to the meeting if you are not fully vaccinated. Please be prepared in the event that you are asked to show proof of a negative test result. A PCR test is not necessary if you are fully vaccinated. 
  • Prepare for a cashless meeting. Only debit, credit cards, or checks can be used to pay for transactions related to registration; however, no checks can be cashed. No cash will be accepted for the JMM. All exhibitors will be encouraged to go cashless.
  • Pack extra masks. It is preferred that everyone wear face coverings in all locations of the meeting, regardless of vaccination status, except when actively eating or drinking. However, everyone should adhere to their own comfort level. Additional masks will be available at the registration desk.
  • Bring a reusable water bottle (and label it). Water bottle filling stations will be located throughout the center. A limited amount of compostable cups will be available at each station.
  • Register for the meeting online. You will need to be registered for the meeting to receive a badge. The cashiers will be able to assist you with registering for the meeting; however, it is strongly preferred that you register online.
  • Follow WHO guidance. Follow relevant guidance provided by the World Health Organization (WHO), or your local health authority.
  • Adhere to government issued travel restrictions.  Adhere to government issued travel restrictions and guidance issued by the region you will be travelling to and the region you are travelling from.
  • Evaluate your own health. Evaluate your own health and that of people you are in close contact with; contact the AMS Meetings Department if you have concerns.
  • Stay home if you feel sick.

During travel

  • Depending on your comfort level, wear a mask during travel.
  • Follow local and transportation guidelines.

Checking in or on-site registration (Day 1)

  • Proceed to registration in the Hynes Convention Center. Registration will be located in the Exhibit Hall C & D Pre-Function Foyer, 2nd floor. 
  • Self-print your meeting badge at registration and receive other materials available.
  • Complete a self-screening attestation form electronically. This will be required and more details about this will be posted.
  • You may also register online throughout the meeting. Register in your hotel room and just come to the desk to print your badge. No badges will be mailed out before the meeting. 
  • Self-test during the meeting. If needed, extra Rapid Antigen Tests will be available at the registration desk for your use, free of charge, as long as supplies last. Self-testing is not required.
  • Bring debit or credit cards for this cashless meeting.

At the start of each day (Day 2+)

  • Complete a self-screening attestation form electronically. This will be required and more details about this will be posted.
  • If you lose your badge, go to the Registration Desk. Cost to replace a badge is \$5.
  • Self-test during the meeting. If needed, extra Rapid Antigen Tests will be available at the registration desk for your use, free of charge, as long as supplies last. Self-testing is not required.
  • Bring debit or credit cards for this cashless meeting.

Inside the meeting

  • Face Covering Policy: It is preferred that everyone wear face coverings in all locations of the meeting, regardless of vaccination status, except when actively eating or drinking. However, everyone should adhere to their own comfort level. Additional masks will be available at the registration desk; however, everyone is encouraged to bring their own masks.
  • Socially Distanced Seating: Within the design of our meeting spaces and wherever possible, we will offer various distanced seating sections to accommodate various levels of comfort. Room capacities will be monitored throughout the meeting.
  • Hand Sanitizer Stations & Wipes: Ample hand sanitizer stations will be available throughout the hotels and center. In addition, we will place tubs of wipes in locations throughout the meeting, including entries into meeting rooms, etc.
  • Plexiglass shields: Where possible, plexiglass shields will be used, such as on stations at the Registration Desk and the AMS Exhibit. All exhibitors will be encouraged to use them. Where plexiglass shields are not possible for speakers, ample space will be placed between the first row of seats and the stage, where speakers will stand. For example, the first row of seats will be placed 10 feet from the stage in the Invited Address Room. It is preferred that speakers do not wear masks when presenting to ensure full accessibility for all participants.
  • Health and Safety Signage: Signage will be placed throughout the center to remind all participants to frequently wash and sanitize their hands and to follow recommended face covering practices.
  • Contact Tracing: Sign-in sheets will be placed at the entrance to every meeting room and participants will be encouraged to sign in with their name and time of entrance. This will aid with any contact tracing that may be needed after a meeting.
  • "To Go" Containers: "To Go" containers will be available for anyone that is not comfortable with taking off their mask to eat and wants to eat in a more private area.
  • Wristband Color Interaction System: We know that one of the most “awkward” moments that may happen during the meeting is determining how to interact with others based on their levels of comfort, especially those we have not seen for a long time. To help each other reduce those awkward moments and facilitate better networking, we will use a voluntary green-, yellow-, and red-color-interaction system. This system will help everyone better understand how to approach and interact with others based on their chosen color. Everyone may select a color after they’ve received their badge. Everyone may place their wristband wherever they think it will be the most visible to others. Anyone can opt to not wear a wristband. Wristbands will only be distributed at the Registration Desk.

    Here is what each color means:

    • Green – Elbow bumps are definitely welcome.
    • Yellow – I’m being a bit cautious so thanks for respecting my space.
    • Red – My bubble is still 6 feet.

    There may be circumstances during the meeting where it might be a challenge to practice these interactions. We kindly ask everyone to actively look for the color indicator and to be conscious of how to approach others. All wristbands will also have the name of the color printed on them.

Also, for your comfort and health

  • Please remember to sign in when you enter a meeting room to help with future contact tracing, if needed.
  • Follow guidance from your local health authority for everyday preventive actions to help prevent the spread of respiratory viruses including: a) washing hands often with soap and water for at least 20 seconds, or an alcohol-based sanitizer with at least 60% alcohol, b) avoiding touching eyes, nose, and mouth with unwashed hands, and c) covering your nose and mouth when coughing or sneezing, and throwing used tissues in the trash.

If you have symptoms

  • You should not attend the meeting if you are experiencing or exhibiting any COVID-19 related symptoms or if you were recently exposed to a person with a positive and confirmed case of COVID-19 within the past 14 days. For a list of symptoms from the CDC, click here.
  • You should not continue to participate in the meeting if you are experiencing or exhibiting any COVID-19 related symptoms or test positive for COVID-19 during the meeting.
  • Any costs related to taking a PCR test will be the sole responsibility of individuals.

If you contract COVID

  • No participant who tests positive for COVID-19 onsite will be admitted to the meeting or any social gatherings held in the meeting spaces. In accordance with CDC guidelines, participants who test positive will be asked to quarantine at their hotel for 10 days, at their expense.

Hotel and Center Protocols and Guidelines

Questions?

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