How to Reserve a Hotel Room
Importance of Staying in an Official JMM Hotel
The importance of reserving a room at one of the official JMM hotels cannot be stressed enough. The AMS makes every effort to keep participants’ expenses at the meeting as low as possible and a lot of work and effort goes into negotiating the most affordable hotel rates. When a participant registers for the meeting and reserves a room at an official JMM hotel, they are helping to support not only JMM 2023, but future JMMs as well.
Reserving a Room
Participants are encouraged to register for the JMM in order to reserve hotel rooms at the JMM rates. If a participant needs to reserve a hotel room before they are registered for the JMM, they should contact the Mathematics Meetings Services Bureau (MMSB) at firstname.lastname@example.org or 1-800-321-4267 (ext. 4094 or ext. 4144) for further instructions.
Special rates have been negotiated exclusively for this meeting at the following hotels: Marriott Copley, Sheraton Boston, and Westin Copley Place. See details on these hotels here.
Reservations must be made through the MMSB. The hotels will not be able to accept reservations directly until after December 9, 2022. At that time, rooms and rates will be based on availability. Any rooms reserved directly with the hotels will be subject to higher rates.
A link to the JMM 2023 hotel reservation portal will be included in the confirmations of registrations sent by email. If a participant needs the link sent directly to them, they should send a request to email@example.com. If any participant has difficulty reserving a hotel room, they should send email to firstname.lastname@example.org for assistance. We strongly prefer that you register for the meeting before you reserve a hotel room; however, if that is not possible and you want to confirm your accommodations before registering, send email to email@example.com for a direct link to the hotel portal.
Anyone who needs to reserve a hotel room and does not have a credit card to guarantee it should send email to firstname.lastname@example.org for further instructions. If a check is being used to guarantee a room, the reservation and check must be received by the MMSB no later than November 30, 2022.
The JMM strives to take the appropriate steps required to ensure that no individual with a disability or special need is excluded, denied services, segregated, or otherwise treated differently. If special assistance, auxiliary aids, or other reasonable accommodations to fully participate in this meeting is required, it should be indicated in the appropriate section on the Registration Form or emailed to the MMSB at email@example.com. Requests for ADA-accessible rooms should be clearly indicated when making hotel reservations. All requests for special accommodations under the Americans with Disabilities Act of 1990 (ADA) must be made in a timely manner to allow staff to appropriately evaluate and take the actions needed to accommodate them. Any information obtained about any special needs will remain confidential.
- 72-hour cancellation policy for all hotels
- Check-in at 3:00 p.m. and check-out at noon: Westin Copley
- Check-in at 4:00 p.m. and check-out at 11:00 a.m.: Marriott Copley and Sheraton Boston
An email confirmation number will be provided for each hotel reservation. This confirmation number will give participants direct access to edit their reservations up to December 9, 2022. Those who did not receive a confirmation number or who have any questions about the reservation process should contact the MMSB at firstname.lastname@example.org or 1-800-321-4267 (ext. 4094 or 4144).
- Hotel Reservations Changes, and Cancellations through the MMSB: December 9
All of the hotels listed have environmental-friendly programs in place.
All of the hotels listed offer complimentary basic wireless internet in all public areas, the lobby, and all sleeping rooms.
Download the map here.
BEWARE of Room Poachers and Housing Scams
Please beware of aggressive housing bureaus and marketing groups that target potential attendees and exhibitors of a meeting. They are sometimes called "room poachers" or "room-block pirates" and these companies often position themselves as the meeting’s housing bureau or a marketing group working on behalf of the meeting. They try to convince attendees and exhibitors to unknowingly book outside the official room block. They call or email people who they think will more likely than not attend the meeting and lure them with room rates that are significantly less than the published group rate -- for a limited time only. And people who find this offer tempting may hand over their credit card data, believing they have scored a great rate and their housing for the meeting is confirmed. Unfortunately, it is not and this often turns out to be the start of a long, costly nightmare for them.
These groups are not affiliated with the Joint Mathematics Meetings in any way. The only official housing bureau for this meeting is the MMSB and they would never call or email anyone to solicit reservations. The only way to book a room at a negotiated JMM rate is through the JMM registration form or through the MMSB.
The JMM cannot be held responsible for any damages incurred as a result of hotel bookings made with unofficial housing bureaus and marketing groups.