JMM Policies and Statements
Welcoming Environment Policy
The AMS strives to ensure that participants in the JMM enjoy a welcoming environment. In all its activities, the AMS seeks to foster an atmosphere that encourages the free expression and exchange of ideas. The AMS supports equality of opportunity and treatment for all participants, regardless of gender, gender identity or expression, race, color, national or ethnic origin, religion or religious belief, age, marital status, sexual orientation, disabilities, or veteran status.
Harassment is a form of misconduct that undermines the integrity of the AMS, and its activities and missions.
The AMS will make every effort to maintain an environment that is free of harassment, even though it does not control the behavior of third parties. A commitment to a welcoming environment is expected of all participants of JMM activities, including mathematicians, students, guests, staff, contractors and exhibitors, and participants in scientific sessions and social events. To this end, the AMS will include a statement concerning its expectations towards maintaining a welcoming environment in registration materials for the JMM, and has put in place a mechanism for reporting violations. Violations may be reported confidentially and anonymously to 855-282-5703 or at www.mathsociety.ethicspoint.com. The reporting mechanism ensures the respect of privacy while alerting the AMS to the situation.
Assistance may also be sought from any staff or volunteer member wearing a MathSafe badge. Learn more about the MathSafe program. Violations may also be brought to the attention of the AMS Director of Meetings & Conferences at the registration desk during the meeting.
City Commitment to Equity, Diversity, and Inclusion
Seattle - All are Welcome! See details here.
Marriott - Marriott believes their strength lies in their ability to embrace differences and create opportunities for all employees, guests, owners and franchisees, and suppliers. Marriott’s core value of putting people first includes their commitment to diversity and inclusion, a company-wide priority supported by their board-level Committee of Excellence. See more details here.
Hyatt - Hyatt has made significant strides in building strong Diversity Business Resource Groups, launching their Global Inclusion & Diversity Council, training their People Managers on how to lead inclusively, and driving inclusion and diversity into their talent management practices. See more details here.
IHG - IHG (Crowne Plaza) stands together in the fight for justice and equality. See details here.
Washington Athletic Club - The Washington Athletic Club believes in a diverse and inclusive community. See their statement here.
Hilton - Hilton global brands provide meeting places for people from all walks of life to connect, creating a welcoming environment for all. See their statement here.
Code of Conduct
Before Leaving Home
- Follow relevant guidance provided by the World Health Organization (WHO), or your local health authority.
- Adhere to government issued travel restrictions and guidance issued by the region you will be travelling to and the region you are travelling from.
- Evaluate your own health and that of people you are in close contact with; contact the AMS Meetings Department if you have concerns.
- Stay home if you feel sick.
On-site During the Meeting
Follow guidance from your local health authority, for everyday preventive actions to help prevent the spread of respiratory viruses including:
- Washing hands often with soap and water for at least 20 seconds, or an alcohol-based sanitizer with at least 60% alcohol.
- Avoiding touching eyes, nose, and mouth with unwashed hands.
- Covering your nose and mouth when coughing or sneezing. Throw used tissues in the trash.
- Cleaning and disinfecting frequently touched objects and surfaces using a regular household cleaning spray or wipes.
- Agree to wear a mask or facial covering, if required by the AMS.
- Adhere to social distance protocols put in place by the AMS and respect others’ personal space.
- Go to the JMM First Aid office (or equivalent) at any time, if you feel unwell or are experiencing flu-like symptoms.
Based on current contact tracing advice from many health authorities, if you test positive for COVID-19 up to 14 days after returning home, please contact the AMS Meetings Department to advise them.
The AMS strongly encourages use of the Employment Center venues for all professional interviews of prospective employees at society meetings. The use of personal hotel rooms is particularly discouraged.
Broadcasting, Photographing, and Videotaping Policy
Each invited address (50-minutes long) that takes place in the Invited Address room will be recorded, with the permission of the speaker, and uploaded to the JMM YouTube Channel after the meeting. These recordings will be taken by a professional videographer hired by the AMS.
The recording or broadcasting of any AMS or joint-sponsored event, talk, and session by any other party is strictly forbidden without the explicit written permission of the AMS Executive Director or AMS Director of Meetings and Conferences. To obtain permission, send your request by email to firstname.lastname@example.org to the attention of the AMS Director of Meetings and Conferences. Having submitted a request form does not constitute temporary authority, and approval will not be given orally. Please allow sufficient time for the approval process to be completed. Allow at least two weeks from time of receipt of request by AMS.
Photographs and videos of meeting interactions will be taken by professional photographers and videographers hired by AMS. These photographs and videos may occasionally be used for publicity purposes. By participating in the Joint Mathematics Meetings, participants acknowledge that their photograph or a video that includes them may be published in material produced by the AMS. AMS shall not responsible for unauthorized photographs, videos, or other images not taken by professional photographers hired by the AMS.
Under no circumstances will anyone be permitted to take pictures or videos of a single person without that person’s permission. Under no circumstances will anyone be permitted to take pictures or videos of an exhibitor’s product or display without that exhibitor’s permission.
Access to Site
You will be able to access most of our Site without having to register any details with us. However, to register for the meeting, you will need to register with the JMM, following the guidelines stated on the "How to Register" page.
Use of Site
Our Site, images, data, text, audios, videos, photographs, custom graphics, logos, button icons, descriptions and all other material provided and the collection and compilation and assembly thereof are the exclusive property of the Joint Mathematics Meetings, and are protected by U.S. and international copyright laws.
The contents of our Site may be used for informational purposes only. Any other use of such contents, including the reproduction, modification, distribution, transmission, republication, display or performance of the contents without our prior written consent is expressly forbidden.
Any other trademarks or service marks appearing anywhere on our Site are the property of their respective owners. To the extent any product name or logo does not appear with a trademark (™), it does not constitute a waiver of any and all intellectual property rights that the Joint Mathematics Meetings or its collective associates, vendors, and exhibitors has established in any of its products, features, or service names or logos.
You may not use, reproduce, modify, transmit, display, publish, sell, create derivative works, or distribute by any means, method, or process whatsoever, now known or hereafter developed, any content of this Site for commercial profit or gain. Nothing in these Terms or on the Site shall be construed as conferring any intellectual property or other proprietary rights to you. You agree to observe copyright and other applicable laws and may not use the content in any manner that infringes or violates the rights of any person or entity. We hold the rights to, or have the right to publish, all of the content on this Site.
As a condition of your use of the Site, you will not use the Site, or any contents or services, for any purpose that is unlawful in any applicable jurisdiction where our Site is being used, or prohibited by these terms, conditions, and notices, and you agree to abide by the terms and conditions set forth in the "User Conduct" section. You may not use the Site contents or services in any manner that could damage, disable, overburden, or impair any of our equipment or interfere with any other party's use and enjoyment of the Site, or any contents or services. You may not attempt to gain access to any portion of the Site, or any of its contents or services, other than those for which you are authorized.
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We make no representation or warranty, express or implied, with respect to the content of the Site, or links to other websites, including but not limited to accurateness, completeness, correctness, timeliness or reliability. We make no representation or warranty regarding the merchantability or fitness for a particular purpose or use with respect to any content or services whatsoever that may be accessed through this Site, or the results to be obtained from using the Site. We make no representation or warranty that the Site or content is free from defects or viruses. Your use of external links and third-party websites is at your own risk and subject to the terms and conditions of use for such links and websites.
While every effort is made so that all content provided on the Site does not contain viruses and/or harmful materials, you should take reasonable and appropriate precautions to scan for viruses or otherwise protect your computer or device, and you should have a complete and current backup of the applicable items on your computer or device. We disclaim any liability for the need for services or replacing equipment or data resulting from your use of the Site. While every effort is made for smooth and continuous operation, we do not warrant the Site will operate error free.
By submitting a telephone number to the Joint Mathematics Meetings you agree that a representative of the Joint Mathematics Meetings can contact you at the number you provide, potentially using automated technology (including texts/SMS messaging) or a pre-recorded message. Your consent is not an obligation to receive any services of the American Mathematical Society.
We take all reasonable steps so that our Site is available 24 hours every day, 365 days per year. However, websites do sometimes encounter downtime due to server and other technical issues. Therefore, we will not be liable if this Site is unavailable at any time.
Our Site may be temporarily unavailable due to issues such as system failure, maintenance or repair, or for reasons beyond our control. Where possible, we will try to give our users advance warning of maintenance issues, but shall not be obliged to do so.
When using our Site, you shall not post or send to or from either the Site:
- (a) content for which you have not obtained all necessary consents;
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We will fully cooperate with any law enforcement authorities or court order requiring us to disclose the identity or other details or any person posting materials to our Site in breach of this Section.
You shall not use our Site while distracted or preoccupied, such as when operating a motor vehicle. You should access our Site only with due regard for your own safety and the safety of others.
Links to and from Third Party Websites
Some links furnished on our Site may allow you to leave our Site. These third party websites are not under our control and we disclaim any responsibility for the contents of such linked websites or any link(s) contained in any such linked website(s) or any changes or updates to any of these websites. We further disclaim any responsibility for any form of transmission received from any linked third party website or advertising. We provide these links to you as a convenience and inclusion of any link herein shall in no way be construed as an endorsement by us of the website(s).
If you choose to link our Site in breach of this Section, you shall fully indemnify us for any loss or damage suffered as a result of your actions.
All information on our Site is of a general nature and is furnished for your knowledge and understanding and as an informational resource only. The documents and any related graphics published on this server could include technical inaccuracies or typographical errors. Changes are periodically added to the information contained on our Site. We may make improvements and/or changes to any of the services offered or described herein at any time. We expressly disclaim any responsibility or liability for any adverse consequences or damages resulting from your use of the Site or reliance on the information from either.
The Joint Mathematics Meetings does not warrant or assume any legal liability or responsibility for the accuracy, completeness or usefulness of any information described within or derived from our site or service.
Limitation of Liability
Your use of our site is entirely at your own risk. We will not be responsible to you or to any third parties for any direct or indirect, incidental, consequential, special, or punitive damages or losses or injury you may incur in connection with your use or inability to use this site or the services and/or products, or your reliance on or use of the site, the information, products or services provided, or that result from mistakes, omissions, interruptions, deletions or any failure of performance, or any of the data or other materials transmitted through or residing on our site, regardless of the type of claim or the nature of the cause of action, even if we have advised of the possibility of such damage or loss.
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These Terms, and any rights and licenses granted hereunder, may not be transferred or assigned by you.
We make no representations that the content or the Site is appropriate or may be used or downloaded outside the United States. Access to the Site and/or the content may not be legal in certain countries outside the United States. If you access the Site from outside the United States, you do so at your own risk and are responsible for compliance with the laws of the jurisdiction from which you access the Site.
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You agree that any cause of action arising out of or related to the site must commence within one (1) year after the cause of action accrues. Otherwise, such cause of action is permanently barred.
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