JMM Policies and Statements
Welcoming Environment Policy
The AMS strives to ensure that participants in the JMM enjoy a welcoming environment. In all its activities, the AMS seeks to foster an atmosphere that encourages the free expression and exchange of ideas. The AMS supports equality of opportunity and treatment for all participants, regardless of gender, gender identity or expression, race, color, national or ethnic origin, religion or religious belief, age, marital status, sexual orientation, disabilities, or veteran status.
Harassment is a form of misconduct that undermines the integrity of the AMS, and its activities and missions.
The AMS will make every effort to maintain an environment that is free of harassment, even though it does not control the behavior of third parties. A commitment to a welcoming environment is expected of all participants of JMM activities, including mathematicians, students, guests, staff, contractors and exhibitors, and participants in scientific sessions and social events. To this end, the AMS will include a statement concerning its expectations towards maintaining a welcoming environment in registration materials for the JMM, and has put in place a mechanism for reporting violations. Violations may be reported confidentially and anonymously to 855-282-5703 or at www.mathsociety.ethicspoint.com. The reporting mechanism ensures the respect of privacy while alerting the AMS to the situation.
Violations may also be brought to the attention of the AMS Director of Meetings & Conferences at the registration desk during the meeting.
City Commitment to Equity, Diversity, and Inclusion
Seattle - All are Welcome! See details here.
Marriott - Marriott believes their strength lies in their ability to embrace differences and create opportunities for all employees, guests, owners and franchisees, and suppliers. Marriott’s core value of putting people first includes their commitment to diversity and inclusion, a company-wide priority supported by their board-level Committee of Excellence. See more details here.
Hyatt - Hyatt has made significant strides in building strong Diversity Business Resource Groups, launching their Global Inclusion & Diversity Council, training their People Managers on how to lead inclusively, and driving inclusion and diversity into their talent management practices. See more details here.
IHG - IHG (Crowne Plaza) stands together in the fight for justice and equality. See details here.
Washington Athletic Club - The Washington Athletic Club believes in a diverse and inclusive community. See their statement here.
Hilton - Hilton global brands provide meeting places for people from all walks of life to connect, creating a welcoming environment for all. See their statement here.
Code of Conduct
Before Leaving Home
- Follow relevant guidance provided by the World Health Organization (WHO), or your local health authority.
- Adhere to government issued travel restrictions and guidance issued by the region you will be travelling to and the region you are travelling from.
- Evaluate your own health and that of people you are in close contact with; contact the AMS Meetings Department if you have concerns.
- Stay home if you feel sick.
On-site During the Meeting
Follow guidance from your local health authority, for everyday preventive actions to help prevent the spread of respiratory viruses including:
- Washing hands often with soap and water for at least 20 seconds, or an alcohol-based sanitizer with at least 60% alcohol.
- Avoiding touching eyes, nose, and mouth with unwashed hands.
- Covering your nose and mouth when coughing or sneezing. Throw used tissues in the trash.
- Cleaning and disinfecting frequently touched objects and surfaces using a regular household cleaning spray or wipes.
- Agree to wear a mask or facial covering, if required by the AMS.
- Adhere to social distance protocols put in place by the AMS and respect others’ personal space.
- Go to the JMM First Aid office (or equivalent) at any time, if you feel unwell or are experiencing flu-like symptoms.
Based on current contact tracing advice from many health authorities, if you test positive for COVID-19 up to 14 days after returning home, please contact the AMS Meetings Department to advise them.
The AMS strongly encourages use of the Employment Center venues for all professional interviews of prospective employees at society meetings. The use of personal hotel rooms is particularly discouraged.
Broadcasting, Photographing, and Videotaping Policy
Each invited address (50-minutes long) that takes place in the Invited Address room will be recorded, with the permission of the speaker, and uploaded to the JMM YouTube Channel after the meeting. These recordings will be taken by a professional videographer hired by the AMS.
The recording or broadcasting of any AMS or joint-sponsored event, talk, and session by any other party is strictly forbidden without the explicit written permission of the AMS Executive Director or AMS Director of Meetings and Conferences. To obtain permission, send your request by email to firstname.lastname@example.org to the attention of the AMS Director of Meetings and Conferences. Having submitted a request form does not constitute temporary authority, and approval will not be given orally. Please allow sufficient time for the approval process to be completed. Allow at least two weeks from time of receipt of request by AMS.
Photographs and videos of meeting interactions will be taken by professional photographers and videographers hired by AMS. These photographs and videos may occasionally be used for publicity purposes. By participating in the Joint Mathematics Meetings, participants acknowledge that their photograph or a video that includes them may be published in material produced by the AMS. AMS shall not responsible for unauthorized photographs, videos, or other images not taken by professional photographers hired by the AMS.
Under no circumstances will anyone be permitted to take pictures or videos of a single person without that person’s permission. Under no circumstances will anyone be permitted to take pictures or videos of an exhibitor’s product or display without that exhibitor’s permission.
Access to Site
You will be able to access most of our Site without having to register any details with us. However, to register for the meeting, you will need to register with the JMM, following the guidelines stated on the "How to Register" page.
Use of Site
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