How to Obtain Hotel Reservations for the Joint Mathematics Meetings

 

Looking for a roommate? Please check the bulletin board at http://b3.boards2go.com/boards/board.cgi?user=webgoddess1.

 

Room Lottery:

 

(See the How to Register in Advance section to learn how to qualify for this year's room lottery.) Last year's winners were Pat Allaire, Cbenesh Blayneh, Kevin Charlwood, Orin Chein, Hugh Edgar, George Gasper, Stanley Gurak, John Harris, Morris Kalka, Peter Loth, Katherine Mawhinney, Megan McKinney, Andrew Miller, Chihiro Oshima, Judith Packer, Joseph Palen, Amelia Taylor, and Dave Trunnel.

 

General Instructions:

 

Participants must register in advance in order to obtain hotel accommodations through the Mathematics Meetings Service Bureau (MMSB). Special meeting rates have been negotiated at the following hotels. These rates apply exclusively to reservations made through the MMSB. Hotels will start accepting reservations directly after December 15, at which time rooms and rates will be based on availability. A higher rate will be applied to any rooms reserved directly with any of the hotels before December 16.

To make a reservation, please submit the completed housing section of the Advance Registration/Housing Form (ARH) (paper or electronic) with a guarantee by November 7. Sorry, reservations cannot be taken by phone. Participants interested in reserving suites should contact the MMSB for further information.

 

 Deadlines: 

 

· Room lottery qualification:
October 31, 2003

  · Reservations through MMSB: November 7, 2003

  · Changes/cancellations through MMSB:

     December 1, 2003

 

Rates:

· Subject to 12.07% state tax

· Only certified students or unemployed mathematicians qualify for student rates.  

· See ARH Form for detailed rate structure of each property.

 

General Information:

 

· Check-in: 4:00 p.m./checkout: noon – Wyndham, Sunshine, and Ramada (For all others, check-in is at 3:00 p.m., checkout is noon, with the exception of the Wellesley Inn & Suites whose check-in is 2:00 p.m.)

· Windows do not open in rooms unless otherwise indicated.

· Children at different ages are free in existing beds only.

· Limited availability of cribs, free of charge

· All hotels (with the exception of Wellesley Inn & Suites who have no policy) have a limited environmental policy regarding linens where all requests for a limited change of linens will be honored.

· Distance from hotel to Phoenix Civic Plaza is indicated in each listing.

· Shuttle service is provided for some hotels.
new!Click here for schedule.

· All hotels are in acceptable compliance with ADA except for the Hotel San Carlos. It is a historic property and is not wheelchair accessible. All hotels have TTYs/TDDs text telephones on the premises.

Guarantee Requirements &

Cancellation Policy:

  • One night deposit by check, or
  • Credit cards accepted: VISA, MC, AMEX, and Diners (cards may be charged one night deposit) See Wyndham Hotel.
  • 72-hour cancellation policy: Hampton, Wyndham, Sunshine, Ramada, SpringHill
  • 48-hour cancellation policy: San Carlos, Hilton Garden
  • 24-hour cancellation policy: Holiday Inn, Hyatt
  • 6:00 p.m. day of arrival cancellation policy: Wellesley
  • Please note that some hotels enforce early departure penalties.

 

 

Hyatt Regency Phoenix (headquarters)

 (1 block)

SOLD OUT

 

122 North Second Street

Phoenix, AZ 85004-2379

(602) 252-1234

Regular—$152
single/double

Student—$130 single/double

 

Restaurants; Lounge; Health club; Outdoor heated pool; Sauna; Gift shop; Parking $18 (valet), $14 (self); All rooms have full amenities including 2-line phones; Children under 18 years free; Hotel will charge one night deposit at time of booking; All changes to departure dates must be made 24 hours before arrival to avoid a penalty charge.

Wyndham (formerly Crowne Plaza)

(2 blocks)

SOLD OUT

 

50 East Adams

Phoenix, AZ 85004

(602) 333-0000

Regular—$145 single/double Student—$130 single/double

 

Restaurants; Lounge; Fitness center; Outdoor heated pool; Parking $10 (self); All rooms have full amenities including high speed internet capability, 2-line modems, and windows that open; Children under 18 years free; Hotel will charge one night deposit at time of booking; All changes to departure dates must be made 72 hours before arrival to avoid a penalty charge.

Hotel San Carlos

(3 blocks)

SOLD OUT

 

202 North Central Avenue

Phoenix, AZ 85004

(602) 253-4121

$129 single/double

 

Restaurants; Gourmet coffee shop; Gift shop; Rooftop outdoor pool; Parking $5 (self); All rooms have full amenities including data ports, internet access capability, and some windows that open; Children under 17 years free; Changes to departure dates after check-in will be subject to a penalty charge.

Ramada Inn-Downtown Phoenix

SOLD OUT

(3 blocks)

 

401 North First Street

Phoenix, AZ 85004

(602) 258-3411

Regular—$129 single/double

Student—$119 single/double

 

Restaurant; Lounge; Outdoor heated pool; Gift shop; Free parking; All rooms have full amenities including data ports and internet access capability; Rooms have a patio or balcony; Children under 18 years free; Changes to departure dates after check-in will be subject to a penalty charge.

SpringHill Suites

SOLD OUT

(3 blocks—shuttle service provided)

 

802 East Vanburen Street

Phoenix, AZ 85006

(602) 307-9929

Regular—$129 single/double

Student—$119 single/double

 

Complimentary continental breakfast; Fitness room; Whirlpool; Outdoor pool; Free parking; All rooms are suites and have full amenities including mini refrigerators, microwaves, two phone lines, data ports, and windows that open; Extra person no charge

Hampton Inn Phoenix/Midtown

(2 miles—shuttle service provided)

SOLD OUT

 

160 West Catalina Drive

Phoenix, AZ 85013

(602) 200-0990

$109 single/$119 double

 

Complimentary deluxe continental breakfast; Fitness center; Outdoor pool; Whirlpool; Free parking; All rooms have full amenities including 2-line phones, refrigerators, microwaves, data ports, and windows that open; Children under 18 years free; IHOP ½ mile away

                                                                                                                                                                                                                                                                      

Hilton Garden Inn Phoenix/Midtown

SOLD OUT
(3 miles—shuttle service provided)

 

4000 North Central Avenue

Phoenix, AZ 85012

(602) 279-9811

$99 single/double

 

Restaurant; Lobby bar; Fitness center; Whirlpool; Outdoor pool; Free parking; All rooms have full amenities including data ports, free high speed internet access, and windows that open; Children under 18 years free; Changes to departure dates after check-in will be subject to a penalty charge.

Holiday Inn Phoenix/Midtown

(3.5 miles—shuttle service provided)

SOLD OUT

 

4321 North Central Avenue

Phoenix, AZ 85012

(602) 200-8888

$95 single/double

 

Restaurant; Fitness center; Outdoor pool; Jacuzzi; Free parking; All rooms have full amenities including data ports, high speed internet access and some windows that open (upper floors only); Rooms on ground floor have microwaves and refrigerators; Children under 18 years free

Wellesley Inn & Suites Midtown

(3 miles—shuttle service provided)

SOLD OUT

 

217 West Osborn Road

Phoenix, AZ 85013

(602) 279-9000

$89 studio/$99 suite

 

Free continental breakfast; Fitness center; Outdoor pool; Free parking; All rooms are suites and have all amenities including fully equipped kitchens, 2 phone lines, and data ports; Children under 18 years free

Sunshine Hotel & Suites

(3 miles—shuttle service provided)

SOLD OUT

 

3600 North Second Avenue

Phoenix, AZ 85013

(602) 248-0222

$89.95 single/double

 

Restaurant; Fitness center; Outdoor pool; Free parking; All rooms have full amenities including data ports and windows that open; Children under 18 years free

Attention Students

 

As an alternative housing choice, Hostelling International-Phoenix is located downtown on Ninth Street between Portland and Roosevelt. It is approximately 1.5 miles (20-minute walk) from the Civic Plaza.

 

$12 - $14/day

1026 Ninth Street

Phoenix, AZ 85006

(602) 254-9803

 

Please call directly for further information and reservations.